Processes and Procrastination

As we head towards the end of another week you may be thinking about what you can toss onto the piles on your desk or mark so that you deal with it next week and not today or tomorrow.  I’m familiar with the process, everyone does it to some extent. And to some extent it’s necessary to do because there are only so many hours in a day and while you may have something sudden and time-sensitive come up today, you may not have that tomorrow and be able to deal with things from today tomorrow.  The danger comes in when you never get to “tomorrow” and you keep having to put out fires and deal with emergencies today and never get to that other stuff you keep putting off.

The good news is that a portion of what you keep putting off can be handled by someone else.  You can get someone else to file the papers or place/pack orders or refill supplies or input data to a spreadsheet or program or app.  The bad news is, as you probably guessed, they can only do so much as they are not you. All that help is great to a point, then you have to step back in and choose or approve purchases, reply to clients, or confirm the data.

But what it comes back to is that you need to stop and realize that there’s a problem and you’re tired of seeing the problem day after day and not being able to do what you want to with or about it.  Maybe it’s as simple as changing the software, program or procedure that you do things with/through.  Maybe it’s creating a schedule and following it 95% of the time.  Maybe it’s just hiring someone to help out a few hours a week (on either the personal or the professional side).  But I believe that for many of the things that we’re putting off, there’s a simple solution that can make it much easier and much less painful to do the job and get it done quicker and with the results you’re looking for (or at the very least results which is something you didn’t have before).

If you’re struggling with the never ending search for tomorrow in your work or home, I encourage you to take an important first step before the end of the week.  Maybe it’s reaching out to an organizer or coach like myself who is local to you and getting the conversation going.  Maybe it’s taking 30 minutes to investigate other program/procedure options.   Maybe it’s sitting down with your team and talking about who’s doing what and who would rather do what and who can help you clear things off your plate (making things easier for everyone).   What will you do?

Reflection Time

I’m still doing some reflecting and considering as we work into this new year.   2016 felt like being in a cement mixer at times for some of us, it certainly didn’t seem like a smooth ride personally or in the world.  As I’ve been reading a number of posts at the end of the year and the beginning of this one, I identified with what a number of people were saying about the year that just ended and how they felt about it, what they ended up doing in that year and of course where they’re headed in this new year.

For many 2016 ended up being a year of personal growth, not so much professional, although plenty of people and companies did have a very successful year.  For some 2016 was so bumpy that it was hard to even identify or understand that until new year reflections happened.  So if your year was anything like mine, I’m going to encourage you to work through these questions over this week before you give up on your resolutions and/or before you make final decisions about where you want this coming year to go:

What was your best memory?
What was your worst memory?
What was your biggest accomplishment?
What was your most satisfying victory?

What goals do you have for 2017?
What relationships are you going to create or work on in 2017?
What do you want to stop doing in 2017?
What needs to most change in 2017?

Just how good can life get?
Will this be a courageous year for me?
What will make you happy?
What will you love?

As I do my own reflecting and consider where I’m taking things this year, I’d love to hear from you what you would like from me in this blog and/or in what I offer in my business? How can I best help you make more victories in your life and what are you struggling with?

Giving Thanks for Time

Today as we discuss being thankful I want to talk about something that I’m struggling with and you may be too: time.  It’s a tricky beast, isn’t it!?  Many of us spend a lot of time talking about it, berating it, bemoaning it and trying to squeeze every last second we can from the hours we’re given.  Some people do waste the time they have or don’t use it very well, but even they tend to talk about how little time they seem to have.

So why be thankful for time? Why talk about it on Monday instead of another day when we could talk about productivity strategies and time stealers (no worries, we will make time for this in the near future)?  Because time is one of the most valuable gifts, tools, opportunities and resources we have. It, along with health, is one of the things that we take most for granted.  When people are told they’re dying in the near future they often write and try to make it through a bucket list.  When people are on their death beds they comment that they wish they had more time to spend with those they’re leaving behind.  When people we know die too soon we say that we wish we had more time with them.

So as much as this discussions is about the value and importance of managing your time well and making time for the things that really matter in life like your health and relationships, it’s also about being grateful for the time that you do have.  We’re so blessed to be living in a day and age when we’re expected to live 80+ years.  I can’t imagine what it used to be like hundreds of years ago when the average lifespan was much less.

So this week make time to appreciate being alive, that you have the time to panic over and stress about, and do your best to use your time and life wisely.

“It is not that we have so little time but that we lose so much. … The life we receive is not short but we make it so; we are not ill provided but use what we have wastefully.”   Seneca

A Legacy for 2016

The new year is here!  As you know I’m excited about what the year ahead holds, I’m always excited when we get this fresh slate in front of us ready to be colored on, used, worked with and tried out.  Yes, there will be failures and mistakes, that’s inevitable, but there are also lots of chances for improvements, redos and changes.  If 2015 wasn’t your year, you’ve got a new year to thrive in.

As we start this year I want to think about something that we don’t usually associate with new years: legacies.  With a new year, with the exception of making new years resolutions based on what happened in the past year or what we want to change from the past, it’s all about moving forward and new opportunities, not about dying, legacies or being finished.  A new year isn’t an end, it’s a new beginning, but if we take a moment to think about how we want to end the year rather than just what we think we want in the upcoming year maybe we’ll have a better chance of actually getting there this year.  No, you can’t anticipate all that the year will hold, but there’s a commitment that you can make: a commitment to do better each and every day.

It’s always my goal each day to do something that makes a difference in the world.  Maybe that’s donating to a charity, maybe it’s volunteering my time for children in need, maybe it’s giving advice to an entrepreneur just starting out.  Whatever it is my ultimate goal each day is to make the world a better place to live in for myself, my friends, my family and everyone else.  There’s no guarantee that you’ll make the right decision all the time or always do the right thing, we’re not perfect after all.  But you can commit to doing your best to make each day better than the last and always leave whatever part of the world you’re in a better place when you leave.

What will you do with 2016?

“When I was young, my ambition was to be one of the people who made a difference in this world. My hope is to leave the world a little better for having been there.”  Jim Henson

Planning for Problems

As a business coach I talk with lots of business owners who are struggling. Let’s face it, depending on the day any of us could be struggling with something, whether it’s a frustrating customer, a product failure or a timing snafu that screwed with our marketing, plans or productivity. So the struggle is something that we all face, it’s not unique to just those of us who have physical businesses or are trying to succeed with an MLM. The thing that frustrates me most with business owners I talk with, as well as life coaching clients, is that more often than not there were plenty of red flags that showed up and were ignored and now they’re falling off the cliff without a parachute and expecting a miracle.

This month as we talk about health it’s important to recognize that health is done by sticking with healthy habits or changing bad habits into good ones. We’re not perfect, so more often than not we have work to do when it comes to our habits, and it’s not realistic to assume that we’ll ever attain perfection and not have things that we’ll have to work on.

The question of success comes in with when there’s something wrong, and in our reaction or response to it. Do we wait for all systems failure or do we make the time on a regular basis to tend to things so that it never ever gets that bad? I believe in yearly, monthly, weekly and daily maintenance rather than waiting for stuff to hit the fan. By preparing ahead of time, planning my day/week/month/year out, and leaving room every day for issues that pop up as well as personal time, I’m not facing an unmanageable struggle when bigger issues come my way and force me to move things around by a day or two. But it’s only because I’m prepared personally, financially, relationally, and business-wise that when issues happen I’m not usually dealing with as big of an issue, and I’m more capable of dealing with them if they are.

Your business and your customers depend on you to be on top of things. One of the only ways this happens is if you’re prepared and working ahead rather than catching up. You’ll accomplish more and feel better about yourself, your life and your business and be able to better serve your customers when you take the time to anticipate the issues and have fall-back plans for if they do appear.

“…that it is the neglect of timely repair that makes rebuilding necessary.” Richard Whately

Financial Freedom

This month in our conversations about health, one of the areas we have to make time for is finances.  There are tons of great resources, programs, apps and people who can help you with your finances, and honesty, shame on you if you’re not taking advantage of it.  So today I’ve got just a couple of thoughts on finances, especially as they relate to living a healthier life.

1-know where you stand: I know it can be tempting to stick your head in the proverbial sand when you don’t want to think about how bad they are or that they’re not as you want them to be.  But avoiding them completely is not the way to a healthy bank account.

2-talk about it.  Especially if you’re in a relationship or you have kids it’s important to talk it over with your partner or a family member so that not only are you not bearing the whole responsibility of finances on your own, the important people in your life know where your accounts are and what needs to be paid each month in case of emergency.

3-save.  I know it can be hard to do this when you’re worried about bills, but if you don’t put even a small percentage of your money aside each month now you will struggle when it comes to emergencies and retirement, rather than having the peace of mind that you’re taken care of.  As little as 5-10% a month can make a big difference.

4-pay your bills.  This sounds obvious, but so many people put it off or avoid it that they get into trouble.  Pay your bills not only a few days early but when it comes to loans and credit cards always try to pay a little more than what’s required so you pay less in fees and get rid of the balance sooner.

5-spend wisely.  This is one of the hardest parts for many people.  It’s not about skipping the fun and treats, it’s about allocating a portion of your finances each month to that stuff and either spending it or saving all of it or a portion of it for something bigger like a trip.  The big key with spending wisely is planning and knowing how much you have to spend each month for all aspects of your life: food, home, transportation, kids, health, fun and emergencies.

6-ask for help.  I don’t know it all about money and there’s no way I would qualify as a financial planner so I know that one of the best things I can do for my finances is ask for help from those who are qualified.

7-invest.  We’ve talked about saving for the future, and part of saving is wisely investing some of your savings so that you’re prepared for retirement and end-of-life expenses.  While most people aren’t big gamblers and don’t go for high risks, some of those high risks can pay big dividends, so it’s usually a good idea to have some high, mid and low-risk investments depending on your risk threshold and life situations.  Again, talking with a financial adviser about the different investment options there are today is always a good idea.

8-take action. Don’t wait until you’re in deep debt or collections to try to make more money or fix your financial situation, start investing and paying down your credit cards and other loans and expenses now.  Contact that financial planner, invest in a course on finances, and ask for the help you need to make your financial future a strong one.

What are you going to do for your finances this weekend?

Present Preparations

As I’ve been making changes in my life this month and thinking about what the rest of this new year holds and our topic of preparation this month, I’ve been thinking about goals and destinations in our lives.  Naturally, because what’s the point of preparing if you don’t have some expectation of a destination or event, right? Those of us who really think about goals usually think about goals that we have because we want to attain them.  We don’t go around saying “my goal is to be in jail by the time I’m 20” or “my goal is to be morbidly obese by 45.”  No, we make goals of having lots of money or a big family or health or a great job/career, or save the world, things that we think will improve our lives.

However, there are some of us who don’t seem to think about where our actions are taking us, or don’t care where they’re taking us.  Like those who smoke, eat really unhealthy foods all the time, or are nasty to other people.  They may be completely oblivious to the true destination they are heading in with every puff, bite and curse.  It’s the times that we’re unaware of what we’re doing, are unconsciously doing it or are doing it without a care that we experience the biggest risk.

You’re probably heard people talk about being “present” in the moment.  Simply, this means being aware of what’s going on in your life, the choices you’re making, the people you’re involved with, the way you’re running your life, and what’s going on right then and there, not yesterday or two weeks from now.  Being present means that you’re there with your kids, not on your phone all the time, it means being aware of what you’re eating, not just shoveling it into your mouth while you’re doing 18 other things and it means that mind and body you’re where you physically are and not miles away.

This week I encourage you to check in with yourself often and make sure that not only are you present with what’s going on in your life, but you’re happy with the direction the choices you are making is taking you.  If you find you’re not happy you’ve got a chance to change direction!

“If you do not change direction, you may end up where you are heading.”  Lao Tzu

What’s Your Plan?

Something that makes or breaks many of my clients is organization. A big reason so many people struggle is because of their lack of organization. It usually gets to the point that they’re completely overwhelmed and have no idea whats going on or how to fix things before they realize they need help. The good news is that most people are able to be very fulfilled, happy and successful once they’ve gotten a little organization under their belt. The bad news is that some people miss out on the fact that the organization is what got them to that point, and that without it they would return to their disorganized and frustrated state, which is where they typically end up again. So today I thought I’d share 4 important pointers about being organized.

Have a plan. This is the step that many people don’t start with. They just jump in, do all they can and gather what they think is necessary and run back to put it all together and then realize they have no clue where the instruction book is. It turns out they didn’t bother to really think things through before they got going, and not having a solid, well thought out plan meant that they weren’t going to get where they though they were going without a lot of extra spending, worry, hassle or frustration, unless they were really lucky.

Plan for changes. This is the second thing that usually messes people up. When they are so caught up in their plan being the only plan and having to be followed exactly, precisely and without deviation, they struggle most to incorporate the issues and complications that get thrown at them by the world. You have to leave room in every step of the plan for changes.

Plan time to keep things organized. As I already mentioned this is one of the steps people forget. Leave things a mess for too long and you’ll realize that they don’t clean themselves up or fix themselves. No, you need to plan time into each week for neatening things up, checking things off your lists and making sure that you’re on task and on target to not only have your business or work plans go according to plan, but have a home life that’s going the way you want it to as well.

Which brings us to our last point: plan for fun. Yes, I’m completely serious. We all need to do a better job of planning fun, relaxation, joy and friends into our lives. We’re focused on success and making the world better, which is great, but you’ve heard the saying “all work and no play makes you dull.” Not only is this true but without play we’re not as productive either.

So this weekend I encourage you to sit down and take stock. Are you frustrated because you’re swimming without the proverbial paddle? If so, start making some plans or ask for help.