Over the past few weeks something has happened that hasn’t happened in a long time: I’ve reached “Inbox Zero” on 3 of my email accounts. For someone who loves emails it’s a bit mind altering to sign into my email and see only that day’s emails and one or two others and that’s it, let alone get through that day’s email and see “you’re all caught up!” when there aren’t any emails left. It was also really rewarding too, finally getting these things taken care of as I’ve been meaning to. I know this is something that is talked about as being a big success step, and as someone who enjoys organization and knowing where things are I thought we’d talk about how this can be possible for you and …?
There are a couple of very simple things you need to do if you want inbox zero to be something you see on a regular basis:
1-unsubscribe from emails you don’t want to receive anymore or manage your subscriptions so you’re getting fewer emails from those organizations.
2-go folder crazy. I have no problem with keeping emails, but keeping everything in the inbox isn’t helpful. Make sure everything has a place to go.
3-commit to reading emails consistently. It’s much easier to read through your emails if you’ve only got that days emails to go through.
Let’s unpack each of these a bit. First, let’s talk about folders. Folders are a way of sorting your mail so that it’s easier to find and keep, without necessarily typing in a search request. In some cases a general folder for a category is sufficient, but in many cases you’ll need a general folder and several specific sub folders. For example you may create a general family folder, with sub folders for your significant other, your kids (either individually or as one folder), one for each or all of your siblings, and folders for your parents or other family members as appropriate.
The one cheat I have with folders and inbox zero is that I’ve got a ‘to do’ folder in just about every category. It’s a folder with something I know I’ll want to review or will keep regardless of whether I read it now or in the future. I keep this folder as empty as possible, but find it’s helpful for getting stuff out of my inbox and keeping track of what I still need to read but didn’t have the current interest or time.
The second thing is that while unsubscribing from emails you don’t want is great, you shouldn’t feel shame deleting emails if you’re not in the mood to read them or the headline doesn’t speak to you, but you don’t want to unsubscribe completely. If you know that you want to get emails from the company only over the summer or only regarding to Black Friday, that’s fine, and you can stay subscribed for those times.
Finally, I think the thing to remember is that email is supposed to be a tool and support to you, rather than something that drags you down. But like many other relationships in our lives, it needs some time, attention and TLC too. Yes, getting to inbox zero this time will take some work and time, but in the end I think it’s worth it.